In 1964, Professor Gilberto Gomes de Oliveira founded Colégio Sete de Setembro, marking the beginning of... UniRios.

After obtaining the status of University Center, which granted greater independence in creating courses, the institution gained a new identity. It began to carry the São Francisco River as its logo, further enriching the educational legacy of the pioneering initiatives of Professor Gilberto Gomes de Oliveira.

"We recognize the importance of leaders' involvement in this process."

In the initial phase of implementing the Privacy Tools software, the Unirios team recognized the importance of including the institution's leaders in the process of adapting to the LGPD (Brazilian General Data Protection Law). 

Based on this understanding, the team defined the necessary steps for implementing the tool. This planning considered both the specific demands of Unirios and the available resources, as well as the deadlines to be met.

In this way, it ensured that all project participants were fully aware of their responsibilities and committed to achieving the desired results. 

In this context, close collaboration with leaders not only ensures legal compliance, but also reinforces a culture of respect for privacy at all levels of Unirios, consolidating a solid foundation for the journey towards compliance with the LGPD (Brazilian General Data Protection Law). 

According to Marcos de Souza Dantas, Financial Services Supervisor at Unirios, the participation of Unirios' leadership in the implementation process of the Privacy Tools was essential. "The actions were aimed at involving both leaders and employees from each area, with the goal of mapping the specific data flow of each sector and then integrating it into the overall flow of our institution," adds Marcos. 

With the involvement of all Unirios team members in the adaptation process, the “LGPD Minute” was created. The Data Protection Officer recorded a series of short videos that were made available on the institution's internal communication channel. “These videos allowed employees to watch and ask questions at any time. In addition, we included the LGPD theme in all our new hires, regardless of the position held,” explains the Financial Supervisor. 

Facing the challenges of data flow management

In today's landscape, efficient data flow management has become a fundamental element for the success of organizations across various sectors. Unirios, one of Privacy Tools' clients, was no exception to this challenging context. The institution faced challenges in controlling the flow of information due to the growth of internal data, partnerships, and interactions with students.

During the implementation of Privacy Tools at Unirios, the complexity of managing large amounts of data became apparent, highlighting the difficulty of manual tracking, which is prone to errors.

According to Marcos, “the large volume of processes and information flows made it difficult to establish effective control. This, in turn, hindered the tracking of personal and sensitive data. The lack of adequate control made it difficult to identify critical points and take corrective measures quickly and efficiently.”

Establishing governance 

Marcos de Souza explains that transforming a company's culture is not an easy task and involves a series of challenges, requiring the continuous commitment of everyone involved.
Therefore, the process will not end, as governance does not end with implementation; it remains an important part of this constantly evolving process. "We are committed to monitoring weekly and always seek to listen to the leaders and key governance stakeholders," he adds. 

Although the implementation can be assessed as successful, it is crucial to recognize that consolidating a new culture does not happen overnight and requires the involvement of all areas of the company.  

According to Marcos, the implementation of Privacy Tools made it possible to obtain records of operations being processed and information about sensitive data operators. Furthermore, it enabled the monitoring of the flow of customer data registration from the beginning of their process within the organization, as well as the data used from employees. 

Marcos adds: "the module of Data Mapping "It provided centralized management of process flows and natural and sensitive data, organizing the management of employee access permissions to existing data within the organization. Furthermore, the implementation of the tool also brought additional benefits, such as the management of website cookies. This enabled better traceability and management of the site. Through cookies, it was possible to identify the most and least popular pages among users, ensuring the collection of data with the user's permission in an anonymous way, preserving their privacy and identification." 

In this way, the Privacy Tools management tool provided UniRios with the systematization of process and data flow, as well as the centralization of actions inherent to the LGPD (Brazilian General Data Protection Law). 

Follow Unirios' example and ensure effective and secure management of your company's data flow with Privacy Tools solutions..